Administration Assistant

Qube Ports & Bulk

About us

At Qube, we recognise that our people are our most important asset and are the engine that drives our organisation, playing a vital role in ensuring our business achieve our objectives and deliver on our commitments.

We believe that attracting the right people, maximising their contribution, and rewarding performance is vital for success. By choosing to work at Qube you will be choosing to work at the largest integrated provider of import and export logistics services in Australia with a market capitalization in excess of $3.75 billion as at 30 June 2018. We operate in over 100 locations across Australia and New Zealand with a workforce of over 6,500 employees and contractors.

Qube Ports is the major integrated port solutions provider in Australia, with services and facilities in over 28 Australian Ports, together with cargo storage, materials handling and distribution operations in all Australian states. This allows us to lead the market in providing purpose designed solutions for our customers handling containers, bulk, automotive and general cargo.

We have an opportunity for an Administration Officer to assist our Portland Operations.

About the role 

Role Location: Portland

Role Type: Full Time

Key Duties

  • Coordinate day to day administrative requirements for the office
  • Reception
  • Accounts Payable support
  • Provide administrative support to the Operations Manager
  • Foster positive working relationships with the workforce through communication, consultation and negotiation
  • Foster positive external relationships with suppliers
  • Stationery maintenance
  • Schedule internal and external training, licence renewals
  • Maintain equipment registers, health registers and skills and training matrices
  • Daily data entry and reconciliation
  • Procurement as required/requested via Mainpac and Peoplesoft

About you

To be successful in this role, you will ideally bring the following;

  • Experience in a similar role
  • Microsoft Word, Microsoft Excel, Microsoft PowerPoint skills preferred
  • Email management, Data Entry and Digital Calendars skills preferred
  • Excellent communication skills both written and oral
  • Ability to multi task and prioritise projects
  • Proven ability to pick up internal systems quickly
  • Flexible approach


  • Access to our Employee Assistance Program
  • Competitive remuneration
  • Access to QubeCare, our employee wellbeing program

Qube recognises the value of an inclusive and diverse work environment. We take pride in the diversity of our people and encourage applications from people of all genders, ages and backgrounds. Our recruitment decisions are based on the key inherent needs and requirements of each role, and candidates are selected on their unique strengths and characteristics.

If you want to invest in your future apply now and we will help you reach your full potential.

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